Correction codes in project documentation. Introducing changes to project documentation that has passed the examination


Quote plemyash_062 07/09/2014 4:02:23

please provide a link to justify it.
--End quote-------
Case 1.
If the need for adjustments arose before the start of work
When making adjustments to project documentation, you should be guided by the norm of the Law “On Architectural Activities in Russian Federation"(v. 20).
Article 20. Changes to the architectural design
1. Changes to the architectural project when developing documentation for construction or during the construction of an architectural object are made exclusively with the consent of the author of the architectural project, and in case of deviation from the requirements of the architectural and planning assignment, also in agreement with the relevant body of architecture and urban planning.
That is, the existing practice of involving other designers to adjust a project developed by one team of authors without agreement with the architect-author of the architectural project seems unlawful.
Besides,
SNiP 11-01-95 "INSTRUCTIONS ON THE PROCEDURE FOR DEVELOPMENT, APPROVAL, APPROVAL AND COMPOSITION OF DESIGN DOCUMENTATION FOR THE CONSTRUCTION OF ENTERPRISES, BUILDINGS AND STRUCTURES"
2.11. Customers of design documentation and designers are obliged to promptly make changes to the working documentation related to the introduction of new regulatory documents.
Those. clause 2.11 contains mandatory provision on making changes to the working documentation related to the introduction of new regulatory documents.
In addition, there is also such a document - “Organization of state examination of design documentation in the Moscow region”
"In the event that construction under the project has not been carried out for 2-3 years, the Customer must, before submitting the documentation for examination, ensure that this documentation complies with the current legislation, regulatory documents for design, as well as extended specifications issued by local supervisory authorities and interested local administrative authorities (with the involvement of the design organization)."
Therefore, the requirement for designers to adjust already completed design and estimate documentation is legitimate only in the event of changes in regulatory documents.
In this case, the design documentation must be brought in accordance with the new requirements by the customer before construction begins. To do this, the customer enters into a contract or additional agreement with the design organization to carry out work to correct the design documentation.
But, since adjusting the design and estimate documentation requires a new designation, the adjusted documentation is essentially a new type of documentation, executed by a different author and requiring a new approval.

Case 2.
If work has already begun
Civil Code of the Russian Federation. Article 744. Amendments to technical documentation
1. The customer has the right to make changes to the technical documentation, provided that the additional work caused by this does not exceed ten percent of the total cost of construction indicated in the estimate and does not change the nature of the work provided for in the construction contract.
2. Changes to the technical documentation greater than those specified in paragraph 1 of this article are made on the basis of an additional estimate agreed upon by the parties.
At the same time, the need for coordination between the customer and the designer of changes made to the technical documentation carried out in accordance with the Civil Code of the Russian Federation has not been determined.
In cases where changes in standards occurred after the start of work, and making the necessary changes to the project entails significant and inadequate costs for the customer during their implementation, it is recommended to follow clause 3.5 of SNiP 11-01-95, having received permission to use the expired standard from the body that approved the new norm.
3.5. Justified deviations from the requirements of regulatory documents are allowed only with permission from the authorities that approved and (or) put these documents into effect.
Therefore, the requirement for designers to adjust already completed design and estimate documentation for objects whose construction has begun, is underway, or resumes after suspension or mothballing is legal only in the event of changes in regulatory documents and the absence of approval for the execution of work on an already completed project .

During the construction process, deviations from the decisions made sometimes arise not only at the initiative of the customer or designer. The technical side of making changes to the working documentation is reflected in GOST 21.1101-97.
In this case, it is necessary to distinguish between making changes to working and design documentation.

Extracts from GOST R 21.1101-97
7.1 Amendments to working documentation
7.1.1 General
7.1.1.1 A change to a working document previously transferred to the customer is any correction, exclusion or addition of any data to it without changing the designation of this document.
The document designation may be changed only if different documents are mistakenly assigned the same designations or an error is made in the document designation.
Changes to calculations are not permitted.
7.1.1.2 If changing the document is unacceptable, then a new document with a new designation must be issued.
7.1.1.3 Any change in a document that causes any changes in other documents must be simultaneously accompanied by corresponding changes in all related documents.
7.1.1.4 Information about changes to a document is indicated in the title block of this document, in the general data on working drawings and on the title page (if any).
7.1.1.5 Changes are made to the original document.
7.1.1.6 When changes are made to the original electronic document, any change is indexed as a new version of this document.
7.1.1.7 Copies of sheets (modified, additional and issued instead of replaced sheets) of working documentation are sent to organizations to which copies of documents were previously sent, along with copies of general data of the corresponding main set of working drawings, specified in accordance with 7.1.3.
7.1.2 Permission to make changes
7.1.2.1 Changes to a document (including its cancellation) are carried out on the basis of a permission to make changes (hereinafter referred to as the permission), drawn up in accordance with Forms 9 and 9a of Appendix L.
7.1.2.2 The permit is approved by the head of the organization that developed the document or another authorized official.
Permission is the basis for obtaining original documents and making changes to them.
It is allowed to send a copy of the permit to the customer along with copies of the amended documentation.
7.1.2.3 Changes to each document (for example, the main set of working drawings, specifications of equipment, products and materials) are issued with a separate permit.
It is allowed to draw up one general permission for changes made simultaneously to several documents, if the changes are interrelated or the same for all documents being changed.
7.2 Amendments to design documentation
7.2.1 Changes to the design documentation previously transferred to the customer, as a rule, are made in an automated way and are carried out:
- replacing, adding or excluding individual sheets of a volume;
- replacement (re-release) of a volume (part, book) - when it is completely revised;
- release of additional parts or books.
7.2.2 Changes to design documentation are made, as a rule, on the basis of permission to make changes (see 7.1.2). The grounds for making changes may be comments from the customer and approving bodies executive power, comments and negative conclusions of non-state and state examination bodies.
7.2.3 When making changes to the design documentation, the provisions of 7.1.1.1-7.1.1.6 and 7.1.3 should be taken into account (taking into account the peculiarities of completing the design documentation).
7.2.4 When completely revising an entire volume, at the beginning of the text part included in the changed volume, it is recommended to provide information about the changes made: the basis for the changes, short description changes made.
7.2.5 If changes are made to the design documentation on the basis of a negative conclusion of the state examination, then in section “ Explanatory note» as an appendix, include a certificate in the form established by the state examination body, describing the changes made to the project documentation. The certificate must be signed by the chief engineer of the project.
7.2.6 Registration of changes to the volume as a whole is carried out in the table of registration of changes in Form 10 of Appendix M, which is placed on its title page and cover.
It is recommended to register changes in the text part of the design documentation in the table for registering changes in Form 11 of Appendix M, which is placed on the last sheet of the text part when making the first and subsequent changes.
Information about replacing sheets of graphic documents is given in the “Note” column of the contents of the volume, performed in accordance with 8.6.
Information about changes to volumes, as well as the release of additional parts of volumes and books, is entered into the list “Composition of project documentation”, carried out in accordance with 8.8.
When making changes, the requirements of 8.5 must be met.
7.2.7 Changes to the approved design documentation related to changes in the parameters of the construction project and the need to re-approve the design documentation are made by decision of the customer on the basis of a new design task or addition to a previously approved design task.

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PeeCee
Sorry for the links to the old SNiP and GOST, it’s just a bummer to fix it, but in the new ones everything is the same. If you want, check it out.

Good day. This article will talk about permission to make changes(hereinafter referred to as the permit) into the project documentation. Any changes to the design documentation must be made only on the basis of permission. The permit describes all changes that will be made to the documentation.

After you have filled out the permit, it must be signed by the chief engineer of the project and the technical director, and only after that you can take the documentation from the archive to make changes.

A copy of this permit is generally sent to the customer with amended documentation. I will not go into detail about how changes are made to the project documentation and how the permit is filled out. You can find this information in GOST R 21.1101-2013.

The permit must be executed in form 9 and 9a in accordance with GOST R 21.1101-2013. The order of filling out the fields in the permission to make changes is presented in Figures 1 and 2.

Rice. 1

Rice. 2

In order not to create a permission form from scratch, you can download templates for permission to make changes made in Microsoft Word in doc format and in AutoCad in dwg format.

Please note that the design organization can change the location and size of the columns in forms 9 and 9a in accordance with accepted internal regulatory documents.

Examples of completed permits are presented in Figures 3 and 4.

Rice. 3

Rice. 4

This GOST and templates for permissions to make changes, as well as examples of filling out permissions, can be found in the archive. In order to download, click on the “DOWNLOAD” button.

If you have any suggestions or comments to improve the templates, leave them in the comments.

5.1 Having received the original design documentation in the archive on the basis of permission to make changes, the production department makes all the changes specified in the permission. The change stamp on all sheets of documentation is signed by the head or chief engineer of the department. The head of the group or the responsible person signs next to the change stamp. The GUI signs the change stamp of the general data sheet.

5.2 Changes made to the original of the attached documents are indicated in the table of changes placed in the title block, and if there is not enough space in the “Sheet” column– to the left of the stamp in the free space as a note.

Example:

Change 1 introduced – l1-5; 10; 20; 16-18

l.17 replaced;

l.25 cancelled.

When replacing a sheet of the original, in the table of changes in the first line it is allowed to record only the last replacement of this sheet (previous changes are not indicated)

5.3 Changes are designated by serial numbers (1, 2, 3, etc.). One serial change number is assigned to all changes made to the document under one permit. It is indicated for the entire document, regardless of how many sheets it is made on.

When making changes to the attached documents, the numbering of sections of changes on each sheet begins with 1.1 or 2.1 (where the first digit is the number of the change, the second digit is the serial number of the section). Without continuous numbering.

5.4 Changes to the original documents are made by crossing out, erasing (washing) or painting with white, while a scanned file of the changed document must be stored in the electronic archive. This takes into account physical state original.

5.5 Changing a document made in an automated way is carried out by replacing (re-issuing) the entire document as a whole or its individual sheets (pages), as well as adding or excluding individual sheets.

It is allowed to make changes to this document in handwriting in accordance with GOST R 21.1101-2009 (clauses 7.1.3.5-7.1.3.14) and DSTU B A.2.4-4:2009 (clauses 8.5.2-8.5.11).

When making changes to the general data sheet in the “Note” column, it is not allowed to go beyond the boundaries of the table.

Example:

5.6 When making changes to the sheets of the main set of working drawings, in the list of working drawings of this set on the sheets of general data in the “Note” column indicate:

a) when making the first change – “Change. 1", subsequent changes - = additionally the next numbers of changes, separating them from the previous ones with a semicolon;



Example:

b) on the replaced sheets with the change number - “(Deputy)”;

Example:

Change 1 (Deputy)

c) on canceled sheets with the change number - “Canceled”;

Example:

Change 1 (Cancelled)

d) on additional sheets with the change number - “(New)”;

Example:

Change 1 (New)

5.7 If additional sheets are included in the main set of working drawings, then they are assigned successive serial numbers and recorded as a continuation of the list of working drawings of the corresponding main set.

Numbers and names of canceled sheets in the list of working drawings cross out . If there is not enough space in the sheet of working drawings to record additional sheets, the continuation of the sheet is transferred to the first of the additional sheets. At the same time, at the end of the list of working drawings placed in "General data", make a note: “ For the continuation of the statement, see the sheet (sheet number)", and above the statement on an additional sheet the heading is placed: “Sheet of working drawings of the main set (Continued)”.

When changing the names of sheets, appropriate corrections are made in the “Name” column. Corrections in the “Name” column are not taken into account as part of the changes, but is taken into account as an area of ​​change in the drawing itself

If the sheet is replaced (the name of the drawing is changed), the new name of the drawing is indicated in the “name” column (without striking through)

In the “note” column - change 1 (deputy).

5.8 When making changes to the attached documents, including when performing additional and canceling previously completed attached documents, corrections are made to the “Attached Documents” section of the list of reference and attached documents of the corresponding main set of working drawings - similar to clause 5.6.

Example:

When replacing reference documents in working drawings, corrections are made to the corresponding section of the list of reference and attached documents.

5.9 The table of changes indicates:

a) in the “Change” column – serial number of the document change;

b) in the column “Count. uch." – the number of changing areas of the image on a given sheet within the next change;

c) in the column “Sheet” - on sheets issued instead of replaced ones - “Deputy”, on sheets added again - “New.”

d) in the column “Doc. No.” – designation of permission;

e) in the column “Sneaky.” – signature of the person responsible for the correctness of the change (the signature of the employee performing standard control is placed in the field for filing the sheet);

f) in the “Date” column – the date the change was made.

When replacing all sheets of the original (at the next serial number of document changes), indicate “All” on the first sheet in the “Sheet” column. In this case, the table of changes on other sheets of this original is not filled out. In other cases, a dash is placed in the “Sheet” column (at the Customer’s request, a “Deputy” is placed).

5.10 In change tables on general data sheets are not taken into account corrections made to the general data sheets in connection with changes to the sheets of the main set and attached documents.

When changing the total number of sheets, the section of changes is not entered.

Example:

5.11 Significant changes to text documents are made in one of the following ways:

Replacing all or individual sheets of a document;

Release of new additional sheets.

When changing the originals of text documents, it is allowed, when adding a new sheet, to assign it the number of the previous sheet with the addition of another Arabic numeral, separating it from the previous one with a dot.

Example - 3.1

In this case, the total number of sheets is changed on the first sheet.

In text documents containing mostly solid text, when adding a new paragraph, it is allowed to assign it the number of the previous paragraph with the addition of the next lowercase letter of the Russian alphabet, and when canceling a paragraph, keep the numbers of subsequent paragraphs.

5.12 When making changes to text documents, the table of changes is filled out on sheets (sheet):

Title;

The first (capital) of the new original, made as a whole to replace the old one;

Changed;

Issued instead of replaced ones;

Newly added.

To register changes in a text document as a whole (including estimate documentation), when changes are made, a table for registering changes is placed on its title page in the form shown in Figure 5.1.

Rice. 5.1 Change registration table (title page)

*Note:

1 In the columns of the change registration table indicate:

In the "Change" column – serial number of changes to the document or volume;

In the column "Sub." – signature of the person responsible for the correctness of the change;

In the “Date” column – the date the change was made.

2 If necessary, the number of lines can be increased.

3 If the volume (document) has a cover, the table for making changes is also placed on the cover.

5.13 When canceling or replacing sheets of the original document, the stamp “Canceled” is affixed to all canceled sheets. (If a sheet is replaced, indicate which sheet it was replaced with: change 1 (deputy))

5.14 When making changes from big amount changed sections, as well as in other justified cases in accordance with GOST R 21.1101-2009 (DSTU B A.2.4-4:2009), it is allowed to replace the original drawing with a new drawing made by an automated method. In the modified drawing, all previous and latest changes are stored in the drawing and must be designed in accordance with the specified DSTU (GOST). The replaced drawing reflects the latest state without specifying the areas.

5.15 The general data sheet cannot be replaced. Excludes loss or physical wear and tear. In case of physical wear or loss of the general data sheet

Restoration from an electronic version of the original is permitted.

5.16 Changes to the estimate documentation are made by replacing the entire document. The previous estimate is canceled, and the name of the new estimate marked “New.” is indicated in the general data sheet.

Example:

List of referenced and attached documents

*Note. The “Note” column indicates the serial number of the change in the documentation.

5.17 The archive stores the latest drawing with the index "Deputy." and all previous drawings with the same designation and stamp "Cancelled". All changes made to the original working documentation are also made to the electronic copy of the project, stored in the archives of the institute.

5.18 On the general data sheet after general instructions(or in any free space) the reason for each change is indicated. (the area of ​​change is not


is marked).

The reason for the changes is not part of the general guidelines.

5.19 The developed questionnaires (QL) and specifications are submitted to the archive according to the general data sheet of the set of working documentation. (With PSO)

Changes to the OL are made in accordance with the current procedure (see clauses 4.1 – 4.5 of this STP). Changes must be made by crossing them out. Prohibited make changes to the OL with a note "deputy" .

On the general data sheet in the “List of reference and attached documents” Table, in the “Note” field, the serial number of changes to the documentation on the general data sheet is indicated (see. Example). The questionnaires also indicate the serial number of the change according to the general data sheet, provided that there are no earlier changes on the questionnaires.

If changes were previously made to the OL and sent to the Customer, then the serial number of changes in the questionnaire remains in the OL stamp, while the PSO indicates the serial number of changes on the general data sheet.

Example:

*Note: Change 3 – serial number according to the general data sheet (there were no previous changes in the OL.)

Recently, more and more developers are faced with the need to make adjustments to project documentation. The situation is complicated by the fact that the papers have already been issued to the customer, approved and accepted for work. How to act in such a situation? What are the specifics of making changes? What “pitfalls” are possible in the process of implementing the task? Let's consider these nuances in more detail.

According to the law, the procedure for canceling, replacing or making adjustments to project documentation is regulated by DSTU B A.2.4-4:2009. The customer acts as the initiator of such procedures. It is he who makes a preliminary decision on the need for adjustments due to the emergence of other design options or in the event of changes in the legislative sector. At the same time, the introduction and execution of such work is the task of the designer. After all procedures are completed, appropriate adjustments are made to the register.

The situation related to changes in technical regulations deserves special attention. In this case, the design documentation cannot be adjusted. In addition, making changes is not necessary in the following cases:

  • With reduced execution costs construction work provided that the technical and economic parameters of the structure remain unchanged.
  • In the event of adjustments being made to the conditions of construction of the facility that do not affect the increase in the overall time frame for completing construction work and the final estimate. At the same time, there remains a requirement related to maintaining the safety of the facility at all levels - fire and environmental.
  • When the customer or developer replaces materials due to the corresponding bidding results. Here, changes are not necessary if the mentioned adjustments do not affect the safety of the facility, as well as the conditions of workers from the point of view of labor protection.
  • In the case of acceptance of the structure for operation, provided that the procedure for constructing the facility was fully observed.

"Pitfalls" of making changes to the project

Despite the transparency of legislative norms in the field of preparation and approval of project documentation, questions regarding changes still remain. The main reason is imperfection in another sector (sanitary legislation). In this regard, the developer is not always able to obtain papers confirming the compliance of the rebuilt or reconstructed structure with the requirements of technical documentation and technical regulations.

The Civil Code of the Russian Federation (Part 7, Article 52) stipulates that the parameters of a structure can be adjusted only on the basis of changes made to the design documentation. In this case, the finished documents must be approved by the customer or developer responsible for the work. In addition, the amendments made should not contradict current legislative norms, technical regulations and documents existing in the field of standardization.

But cases are different. For example, adjustments made to the design documentation often do not violate the requirements, but lead to problems in the process of putting the structure into operation. Such cases have recently arisen more and more often and cause problems for customers and developers.

As an example, it is worth considering the option of building a boiler room. According to the law, the area of ​​the sanitary protection zone for such structures is not established. Moreover, installation of such structures is carried out only if there are appropriate justifications. In particular, the level of air pollution and the overall impact on the atmosphere can be calculated. As a result, a decision is made on the relevance of such work.

Let’s say the developer received a positive expert decision regarding the design documentation and permission to construct an object, for example, a large retail facility. Later he decides to change finished project and bring into it a boiler room that was not provided for initial stage. In this case, the developer sets the goal of reducing the cost of operating the structure, increasing income and reducing the cost of paying for electricity.

The first stage in this case is a visit from the inspection body. During the inspection process, the construction inspector finds out that there are residential buildings around the newly built facility. Despite the fact that the boiler room does not have its own sanitary zone, the overall sanitary protection zone for the facility under construction is reduced. From this moment on, problems begin for the developer, who is forced to go through the authorities and look for specialists who are ready to perform calculations regarding air pollution.

On the one hand, the legal requirements have been met, but on the other hand, there are no guarantees that the newly constructed structure will not have a negative impact on environment. In such a situation, it is impossible to do without carrying out additional calculations and submitting them to the relevant authorities.

It would seem that it would be enough to take everything into account at the design stage, and the mentioned problems with permission and changes could be avoided. But the world is so dynamic that it is often impossible to keep up with new requirements and innovations. Every day something new appears in the demand sector, legal requirements, preferences of potential clients, and so on. In this regard, it is necessary to make adjustments after passing the examination of project documentation and obtaining permits.

The example considered is only one of the options. In practice, there are many such situations and solving each of them requires an individual approach. This is why it is important to take action quickly and take into account legal requirements when making decisions about changes. Ideally, it is advisable to make changes when designing a project. The downside is that in reality this is not always possible.

How to make changes to a project: algorithm of actions

The procedure for making adjustments to the design documentation is as follows:

1. Obtaining permission to make changes. This work is undertaken by the service that plans the edits, and approval is handled by the planning group. Here you will need to fill out a form indicating the number, the sheet where the adjustments are made, their contents and notes (if necessary). After filling out the form, all that remains is to obtain the permit number (it is set by the archive employee, where the documents are stored).

There are some nuances when filling out this part. So, in the change column the serial number of the adjustment is written. In the “Sheet” column – sheets in which changes are made. The code is indicated separately (one of four options):

  • “1” – improvement of documents.
  • “2” – adjustment of norms and standards.
  • “3” – making changes due to additional requirements from the customer's side.
  • “4” – eliminating errors.

In the first three cases, when filling out the “Contents” sector, you must indicate what the changes are related to (for example, based on a letter from the customer). In the latter case, there is no need to provide additional information.

Special attention should be paid to the “Notes” column. Here, as a rule, the need to adjust the estimate may be indicated.

2. Corrections are made to the documents.

3. On old drawings, the main stamp is crossed out and another one is installed - canceling.

4. A note is written on new documents confirming the cancellation of the old sheet.

Thus, making changes to documentation is a procedure that requires a certain approach and knowledge of the law. If such a need arises, it is recommended to carry out the work immediately and taking into account the current rules. IN otherwise Problems are possible at the stage of passing the examination and putting the object into operation.

GOST R 21.1101-2013 Basic requirements for design and working documentation

The goals and principles of standardization in the Russian Federation have been established Federal law dated December 27, 2002 No. 184-FZ “On technical regulation”, and the rules for the application of national standards of the Russian Federation - GOST R 1.0-2004 “Standardization in the Russian Federation. Basic provisions"

Information about the GOST R 21.1101-2013 standard

  • DEVELOPED by the Open Joint-Stock Company "Center for Methodology of Standardization and Standardization in Construction" (JSC "CNS")
  • INTRODUCED by the Technical Committee TC 465 “Construction”
  • APPROVED AND ENTERED INTO EFFECT by Order Federal agency on technical regulation and metrology dated June 11, 2013 No. 156-ST from 01/01/2014
  • This standard implements the norms of the Town Planning Code of the Russian Federation dated December 29, 2004 No. 190-FZ
  • INSTEAD GOST R 21 .1101-2009

3.2 Abbreviations

GOST R 21.1101-2013 “Basic requirements for design and working documentation” uses the following abbreviations:

DE- electronic document;
ESKD- Unified system of design documentation; CAD - computer-aided design system(s);
SPDS- System of design documents for construction;
EDMS- electronic document management system(s).



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