Payroll accounting in 1s 8.3 accounting. Processing and calculating salaries step by step for beginners

This article will discuss in detail step-by-step instructions for accounting salaries in 1C: preliminary setup, direct calculation and payment of wages in 1C 8.3 Accounting, as well as a salary project. If you figure it out, everything turns out to be quite simple.

Before accruing and paying wages in the 1C 8.3 Accounting 3.0 program, you need to configure it correctly. To do this, select “Accounting Settings” in the “Administration” menu.

In the window that appears, select “Salary Settings”. This section allows you to configure not only your salary, but also personal income tax, insurance premiums and personnel records.

Let's look at these settings in more detail step by step:

• General settings. IN in this example We selected the “In this program” option, since otherwise some of the documents we need will not be available. The second setup option involves maintaining personnel and payroll records in another program, for example, in 1C ZUP. The “Salary Accounting Setup” subsection specifies the method of reflecting salaries in accounting, the timing of salary payments, vacation reserves, territorial conditions, etc.
• Salary calculation. Here we indicate that we will take into account sick leave, vacations and executive documents. It is important to remember that this functionality will only work if the number of employees does not exceed 60 people. The types of accruals and deductions are also configured here. For convenience, we will also install an automatic recalculation of the “Payroll” document.
• Reflection in accounting. In this section, accounts are set up to reflect salaries and mandatory contributions from the payroll in accounting. Let's leave the default settings.
• Personnel accounting. In this example, full accounting was selected so that basic personnel documents were available.
• Classifiers. We will leave the settings in this paragraph as default. Here you configure the types of income and deductions used in calculating personal income tax and the parameters for calculating insurance premiums.

How to calculate and pay salaries in 1C

The second step is that the employee must be hired. In this case, we will look at an example of an employee who has a minor child. As you know, in such cases a tax deduction is applied. You can indicate an application for it in the employee’s card by going to the “Income Tax” section. Please note that tax deductions are increasing. If they are not applied in one month, then in the next they will be taken into account for both periods.

Once all personnel documents are completed, you can proceed directly to payroll. To do this, select the “All accruals” item in the “Salaries and Personnel” menu.

In the list of documents that opens, select “Payroll” from the “Create” menu. Fill in the accrual month and department in the header and click on the “Fill” button.

The program will fill in all the necessary data. Manual adjustments are allowed. It is important to remember that the 1C: Accounting program does not maintain the “Timesheet” document. All absences from work (vacations, sick leave) must be filled out before the salary is calculated in order to correctly reflect the actual time worked in this document.

The “Employees” tab displays a summary table of the document broken down by employees.

The next tab displays accruals and deductions for employees and the amount of time actually worked. These data can be adjusted manually if necessary. You can also print a payslip on this tab.

The “Deductions” tab in this example is empty, since the employee did not have any. We'll let her through.

The next tab reflects personal income tax and tax deductions. This employee has a deduction for children, which we previously introduced. The data on this tab can be corrected by checking the appropriate flag.

The “Contributions” tab details contributions to the Pension Fund, Social Insurance Fund and the Federal Compulsory Compulsory Medical Insurance Fund. Manual adjustment is also available here.

The very last tab displays manual adjustments.

Click “Post and close” and here we will finish calculating the salary.

Statement for salary payment to the bank

Once wages have been successfully accrued, they must be paid. Let's consider payment through a bank, since this method is the most common in organizations.

In the “Salaries and Personnel” menu, select “Statements to the Bank”.

Create a new document from the list form. In its header, indicate the month of accrual, division, type of payment (per month or advance). There is also a field for indicating the salary project. It will be discussed later.

See also video instructions for making advance payments:

And the calculation and payment of wages in 1C:

Salary project in 1C 8.3

In the “Salary and Personnel” menu, in the “Directories and Settings” section, select “Salary Projects” and create a new document. It requires you to provide your banking information.

The salary project for an employee is indicated on his card in the “Payments and Cost Accounting” section.

In the window that opens, indicate the employee’s personal account number, the start period and select the salary project.

After this setting, when you select “Statement for salary payment through the bank” in the document, the employees’ personal account numbers will be entered.

ATTENTION: similar article on 1C ZUP 3.1 (3.0) -

Hello, I am glad to welcome you again to the pages of the blog. In this article I will continue to review the main features software product 1s ZUP. Today, as part of a series of articles “Instructions for 1c ZUP for beginners” we will look at setting up and shaping reflection of accrued wages in accounting in 1s zup . I will also tell you about uploading the generated information into the 1C Accounting program. Let me remind you that earlier opportunities were presented in personnel records, in the calculation and payment of wages, as well as in the calculation and payment of insurance premiums. A list of all materials in this series is presented below:

Salary accounting

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Please note that today's article chronologically follows the calculation of insurance premiums. This is no coincidence. Formation of accounting entries in 1C ZUP must be done after calculating insurance premiums so that transactions related to 69 accounts are taken into account.

So, to maintain salary accounting in 1C ZUP, a specialized document “Reflection of salaries in regulated accounting” is used. The list of these documents can be accessed on the “Accounting” tab of the program desktop. Let's create a document that will reflect accrued wages and insurance premiums for January 2014. In the document, other than the month of accrual, you do not need to fill in any other fields. To fill out the document, you must click the “Fill” button.

As you can see from the figure, the program generated transactions for insurance premiums (69 accounts), wages (26 accounts) and personal income tax (68 accounts). For account 26, entries were generated by employees of the organization.

Bookmarked "Basic charges" And "Additional charges" you can view the list of accruals made to employees this month. The postings were actually generated from this data. Moreover, if you change, for example, the account number on one of these tabs and click the “Generate transactions” button (do not confuse it with the large “Fill in” button), then the data on the tab will also be updated "Postings" in accordance with the changes made.

It seems to me that you already have a question, what to do if you need to reflect wage costs not on 26, but on some other account. For 1c zoom this is not a problem. The program has extensive capabilities for setting up account reflection.

By default (as in our case), the program assigns all costs to account 26 “General expenses”. Let's assume that we need to use account 25 "Overhead" for the entire organization. To do this, open the form for editing information about our organization (Enterprise -> Organizations) and on the “Salary Accounting” tab, click “Set salary accounting for the organization.” A window will open in which you need to select a wiring template.

Click the “Add” button and a line will appear in which you need to select a posting template from the directory “Methods of reflecting wages in regulated accounting”:

By default, the directory has a number of templates, but there is none suitable for us. So let's create a new template. Click the add button (green plus sign) and in the editing form that opens, set the fields as shown in the figure.

note because I left the “Division” analytics field blank. There is no need to fill it out here, since when generating transactions in the document “Reflection of salaries in regulated accounting”, the program automatically substitutes the value of the department in which the employee receives income. For our example, this is not significant since there is only one division in the organization.

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instruction for beginners:

So, having created this template, we need to select it in the “Alpha organization employee payroll accounting” window. Also in this window you must indicate the date from which this method of reflection will be valid for the organization - 01/01/2014.

After this, open the document “Salary reflections in regulated accounting” and by clicking the “Fill” button we reformat the table.

Note that the cost account has changed to 25 to reflect salary costs (70) and insurance premium costs (69).

We have just indicated a new template for reflecting salaries throughout the organization. But the same can be done separately for each division. It often happens that in large organizations, the costs of salaries of employees in different departments are recorded in different accounts. And 1c zoom will help us in this matter. Let's open the form for editing data about the division (Enterprise -> Organizational divisions). This form also has a “Payroll Accounting” tab. As we can see, the template that we selected a little earlier for the entire organization is now indicated there.

By clicking on the link “Set salary accounting for department employees” we will see the same window as a little earlier. In this window, you can specify a different template (for example, reflecting costs on account 20 for a certain department). We don't need this because we only have one division.

Also in 1c zoom you can choose the reflection method personally:

• you can set the distribution of accrued salary amounts as a percentage between different posting templates using a document “Inputting the distribution of the basic earnings of the organization’s employees.”
• for the calculation type in its settings,
• for a specific employee using a document “Accounting for the basic earnings of employees of an organization”,

• for certain types of accrual of specific employees using a document “Inputting information on regulated accounting of planned accruals for employees of the organization”,

So, we have created the wiring. Now all this information needs to be transferred to the program accounting. If you use 1C: Accounting for accounting, then you can use the built-in mechanism for downloading the document “Reflection of salaries in regulated accounting”.

Click “Accept” to save the settings. You can see all the settings described above in the figure.

To download accounting data from 1c zup to accounting program There is special form. So, in the “Salary and Personnel Management” program, open processing “Uploading data into an accounting program”(Service -> Data exchange -> Uploading data into an accounting program). In processing it is necessary to indicate following parameters:

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

• the organization for which the document is being uploaded;
• “period” - thanks to this field, documents “Reflection of wages in regulated accounting” are selected, the date of which falls within the specified range;
• “data file” - path to the folder where the file in xml format will be stored. The data from the document “Reflection of salaries in regulated accounting” will be downloaded into this file;
• Unloading objects – we’ll only put a check mark next to “Reflection of wages in regulated accounting”; we don’t need to upload anything else.

To download, click “Run”.

Now let's move on to the accounting program. Before loading data, you need to check the correctness of the settings in the 1C: Accounting program. To do this, in “1C: Accounting”, open “Setting up accounting parameters” (Enterprise -> Setting up accounting parameters) and on the “Personnel settlements” tab, make sure that payroll calculations are carried out in an external program and that analytical accounting is maintained collectively for all employees .

To download data from an xml file, you need to open a special window (Service -> Data exchange with “1C: Salary and Personnel Management” -> Data download). In this window you only need to specify the path to the file and click “Run”.

As a result, in “1C: Accounting” a document “Reflection of salaries in regulated accounting” will be created, similar to what is in ZUP. This document can be found on the “Salaries and Personnel” tab of the program desktop. When loading data from an xml file, this document is automatically created, recorded and posted.

This is all I wanted to tell you today. In the next article in this series we will look at.

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Every accountant sooner or later is faced with the need to reflect wages in 1C:Enterprise 8. In this article we will show how to calculate, accrue and process salary payments in Accounting for Ukraine 8th edition. 1.2. If you are interested in similar operations for Salary and personnel management 8 (ZUP), you can read about them in our article Payment of wages in 1C: Enterprise ZUP 8.

1. Automatic payroll

In order to calculate salaries automatically, open the document “Payroll for employees of the organization” and use the “Fill in and calculate everything” button. The “Normal days and hours per month” field will be filled in automatically based on the information from the “Regulated production calendar”. If the actual time worked by an employee differs from the monthly norm, it should be indicated in the “Worked” column.

2. Calculation of personal income tax and sun

Personal income tax will be calculated automatically taking into account social tax benefits provided to employees. The “Personal Income Tax” tab also reflects the calculation of military duty for each employee. If there is a need to recalculate personal income tax, check the box of the same name (usually in the document for December).

3. Calculation of unified social contribution for payroll

The amounts of accrued single social contribution can be viewed on the “Payroll Contributions” tab. Please note that the calculation is performed to six decimal places to avoid distortion of the results due to rounding.

4. Formation of postings

As soon as the program calculates all accruals, create transactions on the “Transactions” tab:

5. Checking calculations

You can double-check the calculation results for each employee on the payslip.

And also analyze the document postings:

6. Payment of salaries and transfer of taxes and fees

6.1. To pay salaries to employees and personal income tax transfers and military tax, go to the document “Salaries to be paid to the organization.” In the “Type of payment” field, indicate “Next payment”, then fill out the document “By nature of payment”.

There are two bookmarks in the tabular part of the document. The first one is "Payment options", which reflects the amounts to be paid to employees:

Let's consider options for paying wages depending on the method of settlement with employees:

Payment of wages through the cash register

If we're talking about on payment of wages to in cash according to statement, then by clicking the “Statement” button in the lower right corner of the document, you can view the printed form “Statement for Cash Payment” and print it.

In addition to this statement, a number of other forms are available using the “Print” button:

Next, to reflect the payment of wages through the cash register in accounting, based on the document “Salaries payable to organizations,” create a “Cash Expense Order” for the total amount of wages paid indicated in the statement:

After posting the document, make sure that the following types of transactions are generated:

If wages are paid to each employee on a separate cash order, then use the processing form to create cash settlements using the “Go” button from the “Salaries payable to organizations” document:

Paying salaries through a bank

If salary payment occurs through a bank, the algorithm of your actions in the program is as follows:

The second tab of the document “Salaries payable to organizations” with the type of payment “Next payment” - "NDFL"- contains information about the withheld amounts of personal income tax and sundry taxes, which will be used to generate payment documents for the transfer of taxes and fees. To automate this process, use the “Generation of payment documents for contributions to funds” processing, which is available by clicking the “Go” button from the document “Salaries payable to organizations”:

Before generating payment documents, make sure that their details are filled in in the information register “Parameters of payment documents for contributions to funds” (access to the register: menu “Salary” - “Accounting for personal income tax and contributions”). To create and post payment documents, use the buttons “Autofill” - “Create” - “Post”. View the generated documents in the menu “Bank” - “Outgoing payment orders”.

Important! Please note that according to the document “Salaries payable to organizations” with the type of payment "Next payment" it is possible to generate payment documents for transfers only personal income tax and military tax, but not the unified social tax!

6.2. Transfer of unified social contributions

To transfer unified social contributions, create a document “Salaries payable to organizations” with the type of payment “Transfer of payroll contributions (regular)” and fill it out “By nature of payment”.

Use the “Go” button to go to the “Generation of payment documents for contributions to funds” processing form. The amount of the single social contribution to the payroll and the details of the payment recipient will already be filled in. Next, follow the steps “Autofill” - “Create” - “Post” in order. Payment order and view the generated transaction for payment of the unified social tax in the menu “Bank” - “Outgoing payment orders”.

We hope that you will perform salary calculations and calculations in 1C:Enterprise 8 promptly, competently and without any difficulties! If you have any questions, leave them in the comments.

Dear friends, today we will talk about how payroll is calculated. We will also look at how an advance payment statement is made. It's not very difficult to do this if you learn how to do it. Please note that the actions were performed in the 1C: Accounting 3.0 program. If the version of your product is different, there may be some discrepancies both in the names of some menu items and in their location relative to the application window.

It is worth noting that you can issue an advance only on an existing salary, which, in turn, is created when hiring an employee. That is, your system should already include a person who is hired for a job with a certain salary. It also immediately indicates in what form the advance payment can be issued: a percentage of the salary or a fixed amount. Only after your employee is in the database with all the information can you move on.

How to calculate wages?

• “Withholding” - if for some reason you are withholding accruals, they will be added either automatically or manually.
• Income tax accrual is automatically calculated on the “Personal Income Tax” tab individual. This amount can always be adjusted by setting the appropriate flag. View all employee deductions, also add new employee deductions here by right-clicking on this area.
• On the “Contributions” tab you can see all the accruals that are made for the employee.
• Near the item “Withheld” there is a question mark, by clicking on which the program will decipher the specified amount.

Statement of salary advance

Now we will learn how to write out an advance payment slip for any employee, as well as how the payment itself is made. After a detailed analysis of how to calculate salaries in 1C, it will be much easier for you to calculate an advance in 1C. And if you're ready, then let's go:

1. Let's go to the "Salaries and Personnel" tab. Select the item “Statements to the bank” or “Statements to the cashier” depending on how the issuance process is carried out Money at your enterprise or company.
2. For example, you selected a cash register. Next, click the “Create” button and fill in the required fields (month, department, etc.). Please note that in the “Pay” field you must select “Advance”. If necessary, enable rounding of the amount.
3. After all the settings, click the “Customize” button.
4. Check that the information provided is correct and click on “Submit”. In the same window you can print the necessary pay slip.
5. After this, you must enter the cash document. This can be done using the “Create based on” button and selecting “Cash withdrawal”. It can be seen that all details were filled out correctly. You can change the DDS article if you plan to account for this money under another article. It is also possible to specify the details of the printed form that will be entered in the cash receipt order.
6. Check the document and click the “Post” button. Ready!

Conclusion

Dear accountants, today you have added to your knowledge: paying workers and other personnel will not be difficult anymore, because you know how to calculate salaries in the 1C Enterprise program. We hope everything worked out for you and there are no questions left. Tell us in the comments about your experience: what worked and what didn’t. Was it difficult to carry out the first such operation, and was it successful?

How to calculate salaries for employees in the 1c Accounting 3.0 program?

"1C: Accounting 8.3" edition 3.0 allows you to automatically pay salaries to employees, calculate the average earnings for sick leave and vacations, calculate personal income tax and mandatory insurance contributions from the payroll, generate reporting.

To perform these functions, you must correctly configure 1C for salary accounting.

1C accounting parameters

Main/Settings/Accounting parameters

In this form, on the “Salaries and Personnel” tab, the following options are available for selection:

• personnel and salary accounting - carried out in 1C Accounting 8.3 or in an external one (1C ZUP);
• how settlements with personnel will be taken into account - aggregated for all employees or detailed for each;
• Will the program need to record sick leave, vacations, and executive documents;
• whether to automatically recalculate the “Payroll” document;
• which version of personnel records to use - full or simplified (in the latter case, personnel documents are not generated as separate objects).

Methods for accounting salaries in 1C

Salaries and personnel/ Directories and settings/ Methods of salary accounting

This guide is intended for setting up salary accounting methods in 1C. Each method contains an accounting account and a cost item for assigning salaries. One method has already been created in the information base, which is called “Reflection of accruals by default”, indicating account 26 and the article “Wages”. The accountant can, if necessary, change this method or create new ones.

Accruals and deductions

Salary and personnel/ Directories and settings/ Accruals (Deductions)

Accruals are types of calculations for salaries and other payments. By default, in 1C 8.3 the following are created here: payment based on salary, vacation - basic and maternity leave, sick leave. For each accrual it is indicated:

• Is it subject to personal income tax, personal income tax code
• type of income for taxation of insurance premiums
• type of expense when calculating income tax
• accounting method (see previous paragraph). If it is not selected, the program will use “Reflection of accruals by default”

The accountant can, if necessary, create new accruals for wages and select the required parameters in them. The accrual can be assigned to a specific employee (upon hiring or transfer).

Deductions are types of calculations that serve to reflect amounts withheld from employees. The program has a predefined “Retention by executive document”. It is possible to create new deductions - for example, trade union dues or contributions for voluntary pension insurance.

Salary accounting settings

Salary and personnel/ Directories and settings/ Salary accounting settings

These settings are made for each organization separately. The settings form has several tabs.

Payroll accounting. On the “Salary” tab, indicate the method of salary accounting, which will be the main one for this organization. The program will use it unless something else is selected for calculation. Here you can also select the recording method for writing off deposited amounts.

Taxes and contributions from payroll. This tab contains parameters for automatic calculation and calculation of personal income tax and insurance contributions from the payroll:

• type of tariff for insurance premiums
• the presence of professions for which additional contributions are assessed, employment of employees in difficult or harmful conditions
• rate of contributions to the Social Insurance Fund for insurance against industrial accidents and labor protection
• features of personal income tax calculation

Vacation reserves. Here you can enable the possibility of creating a vacation reserve, indicating the maximum amount of deductions for the year, the percentage of monthly deductions, and the accounting method.

Territorial conditions. This tab in 1C 8.3 is filled in if a regional coefficient or northern surcharge is applied. Please note that the regional coefficient is indicated as a fraction and must be greater than one. For example, if the premium on it is 15%, then you should write here: 1.15. If there is no surcharge, the value will be 1. In the field below, if necessary, select the type of special territorial conditions of the areas.

For periodic details, you must indicate the month from which they begin to operate.

Based on materials from: programmist1s.ru