Write-off of fixed assets due to their complete depreciation. Write-off of worn-out property How to write off equipment from the balance sheet


Any equipment has its own service life, after which it must be written off. To do this correctly, you need to act in a certain order, regulated by law. We will look at how to write off fixed assets in 2017 in the article.

Any accountant directly involved in the acceptance, depreciation and write-off of fixed assets must clearly know the procedure and the required list of documents. IN otherwise The tax service may have questions regarding the legality of the write-off and the lack of required documents.

Before writing off fixed assets at an enterprise, it is necessary to study the order of the Ministry of Finance of the Russian Federation No. 33n dated July 20, 1998. It contains information about mandatory activities and documents and regulates the procedure for accounting for fixed assets.

Write-off of fixed assets: documentation

Writing off fixed assets seems common and simple, but in reality the company needs to draw up a number of papers that would confirm the legality of disposal of fixed assets.

The disposal is preceded by the execution of an order to create a special commission, which is tasked with writing off fixed assets (documentary registration of the formation of such a commission is strictly necessary). It includes the following persons:

  • chief accountant of the company;
  • technical specialists;
  • MOLs to which fixed assets subject to disposal are assigned.

Responsibilities and functions of the commission for writing off fixed assets

During the creation of the commission, their powers are determined. The guidelines provide for the inclusion of the following functionality in this list:

  • The commission is inspecting the decommissioned facility. She is also responsible for drawing up all documentation related to write-offs. This includes not only technical and commercial documents, but also accounting documents.
  • The reason for write-off is established, as well as the impossibility of using the OS object for subsequent use, restoration or sale.
  • Determine the circle of culprits if the OS has become unusable earlier deadline service was damaged or partially damaged. During the proceedings, the Commission develops proposals to involve these workers in compensation for damages.
  • If some parts of the fixed asset can be used in further work(for example, as a spare part for other equipment), then a list of these parts is compiled and their cost assessment is carried out. In the future, it is the commission that is responsible for the dismantling of all the listed parts.
  • Filling out write-off acts, signing all necessary documentation.

Upon completion of the inspection of the object, a special commission draws up a decommissioning act. The form of this document is approved by the head of the organization. If desired, you can also use unified acts approved on January 21, 2003 after the release of Resolution No. 7 of the State Statistics Committee of the Russian Federation. If an enterprise independently develops forms of acts, then they must comply with the requirements displayed in federal law No. 402-FZ dated December 6, 2011.

Forms of acts for write-off of fixed assets

During the work of the commission, acts of the following forms can be drawn up:

  • OS-4 is used to write off one object that is not a vehicle;
  • OS-4a - to be filled in in case of disposal of vehicles;
  • OS-4b - it is necessary for writing off several fixed assets not related to motor vehicles at once.

When transferring fixed assets to other organizations, an acceptance certificate is used. This is the justification for the write-off in this case.

Mandatory details of write-off acts

The main document confirming the work of the commission is the write-off act. It must include the following information about the written-off fixed asset item:

  • when it was produced or erected;
  • when and at what cost it was accepted onto the balance sheet of the enterprise;
  • lifetime;
  • the total amount of accrued depreciation;
  • why is it written off?
  • its quality characteristics.

Features of drawing up a write-off act

After drawing up, the act is signed by all members of the commission and approved by the head of the organization. Only after this, information about its disposal is entered into the inventory card of the object. This is done by the chief or other authorized accountant. The inventory card must be kept at the enterprise after disposal of the object for another 5 years.

All accounting entries are made on the basis of the write-off act. The document must be drawn up in two copies. They are handed over to the following persons:

  • responsible accountant;
  • MOL of this object (only with the presence of an act is it possible to deliver the object’s spare parts to the warehouse).

According to the guidelines, when writing off a fixed asset item, the organization must draw up a corresponding act. No additional documents are required to be drawn up in accordance with the law. For example, an order to write off fixed assets, a sample of which will help you draw up the paper correctly, is not mandatory.

But sometimes tax authorities may request it when auditing an enterprise. This is possible if during the write-off procedure associated expenses appeared. Sometimes an order is needed to indicate it as the basis for drawing up a write-off act.

Letter of the Ministry of Finance of the Russian Federation No. 03-03-06/1/454 dated July 9, 2009 also makes it clear that it is better to draw up an order for write-off in order to avoid confusion. But not a single legislative act specifies what such a document should look like, so it can be drawn up in any form.

In addition to the standard details (number and date of the order, name of the organization, city), the text of the order must contain:

  • object inventory number;
  • reason for write-off;
  • liquidation period (if implied);
  • the basis for drawing up the order;
  • instructions to an accountant, MOL, storekeepers or other responsible persons.

All persons receiving instructions in accordance with the order must affix a signature indicating their familiarity with the document. The order must also be signed by the head of the enterprise.

Write-off of fixed assets: postings

Write-off of fixed assets involves making changes to the balance sheet of the enterprise. The responsible accountant, knowing the reasons, makes appropriate entries. Depending on the reason for which fixed assets are written off, different entries may be used.

Write-off of fixed assets unfit for use

If an organization writes off due to wear and tear of an object, then the following entries must be used:

  • D01 (a special subaccount for the disposal of fixed assets is used) – K01 – to write off the original cost;
  • D02 – K01 (subaccount) – depreciation is written off;
  • D91 - K01 (by subaccount) - write-off of the remaining (non-depreciated) cost of the object.

OS sales

If an enterprise decides to sell a fixed asset to another organization, then the following transactions are applied:

  • D01 (subaccount) – K01 – write-off of the original cost;
  • D02 – K01 (subaccount) – depreciation is written off;
  • D91 – K01 (sub-account) – the remainder of the cost of the object is written off.

In this case, the residual value is shown as part of other income. Additionally, revenue is displayed in accordance with posting D62 - K91. It is also necessary to reflect the amount of accrued VAT using postings D91 - K68.

Using OS as a contribution to the management company

We are talking about a situation where a fixed asset is transferred to another organization as an investment. Subsequently, the original owner of the object will receive dividends. Write-off initial cost and depreciation proceeds in the same way as in the two previous cases, but the transmission itself is displayed with the following wiring: D58 - K01 (subaccount).

There are several other specific situations that require the use of special entries in the accounting of an enterprise.

Reasons for writing off fixed assets: examples and terms

A write-off act, a write-off order - both of these documents require indicating the reasons for writing off fixed assets (examples and terms will help you understand possible situations).

Order of the Ministry of Finance of the Russian Federation No. 26n dated March 30, 2001 states that if a fixed asset is removed from the organization’s fixed assets or cannot generate income for the organization, then its value must be written off.

Order of the Ministry of Finance of the Russian Federation No. 91n dated October 13, 2003, as a justification for the disposal of fixed assets, indicates that the object is not used on an ongoing basis for production or management purposes.

If we consider the write-off of fixed assets more globally, we can identify the following reasons:

  • the organization sold the OS;
  • the object was transferred to another organization free of charge;
  • the main means was changed to another;
  • due to physical or moral wear and tear;
  • damage (partial or complete) due to an emergency;
  • OS is used as a contribution to the management company;
  • the object was stolen, lost or damaged, which was established only as a result of an inventory at the enterprise.

Depreciation of fixed assets

Any basic equipment (with rare exceptions) loses its quality characteristics and fails. Over time, the use of such equipment becomes unprofitable for the enterprise. The following types of wear are distinguished:

  • Physical deterioration. This is the material wear and tear of the fixed assets used, as a result of which its properties and performance characteristics deteriorate.
  • Obsolescence. This implies a depreciation of the OS due to the emergence of more technologically advanced and modern analogues, which leads to a reduction in production costs if they are used. This type of wear and tear is not always possible to predict, as it depends on the speed of technological progress. Sometimes equipment becomes obsolete after just a few years, and sometimes its use remains relevant even after decades. This parameter largely depends on the industry in which a particular fixed asset is used.

Physical wear and tear may coincide with service life. Then all costs of its acquisition will be fully amortized. If the wear and tear of the object occurred before the established period, then part of the cost will need to be taken into account when writing off.

Other reasons for decommissioning an OS

Wear and tear is not the only reason for writing off OS objects. For example, it may simply be sold to another company. In this case, not a write-off act is drawn up, but an acceptance and transfer act. If OS is used to make a contribution to the capital of another company, then the transfer and acceptance certificate is also used, in this case the cost of the objects is not included in expenses, but is recognized as financial investments.

An organization may lose fixed assets as a result of their theft or theft. Then further actions depend on whether it is possible to establish the responsible person and whether he is an employee of the organization.

There are many reasons for writing off fixed assets, each of them has certain regulations for further procedures, requires the attribution of incurred expenses to certain accounts, and, consequently, the preparation of appropriate entries.

Write-off of fixed assets due to their unsuitability for further use is not carried out without the use of appropriate documentary evidence. To provide evidence, the following documents are drawn up:

  • acts of write-off (they contain information confirming that the asset is being written off);
  • defective statements (they are needed to indicate the reasons and arguments indicating the impossibility of using the object by the enterprise).

Why do you need a defect sheet?

There may be several reasons why a defective statement for writing off fixed assets is used (the sample will help you correctly enter all the necessary information):

  • explains why it is necessary to write off an OS object, approaching the issue of its use from an economic point of view;
  • the use of information from it allows you to analyze the causes of failure of decommissioned equipment (this allows you to eliminate the identified causes in order to further avoid damage to the equipment and the need to write it off before the established service life);
  • is evidence of the validity of the write-off of fixed assets from an expert point of view (such a document may be requested by the company’s shareholders, its investors or other interested parties to verify the legality of the write-off).

Mandatory details of the defective statement

The most important part of the defective statement is the indication of the facts due to which the fixed asset cannot be used at the enterprise, and its write-off must be carried out as quickly as possible. In order for all mandatory information to be displayed in a document, it must be compiled in accordance with a certain structure.

A correctly compiled defective statement should contain the following data:

  • name of the organization (full name is written);
  • the structural unit to which the fixed asset subject to write-off is assigned;
  • the composition of the commission that carried out the examination of the write-off object (information about all technical specialists is entered);
  • an entry is made about the impossibility of further use of the fixed asset;
  • information about all objects under study (the factory and inventory numbers are prescribed for each, the cost of the OS and the previously established planned period of its use are additionally entered);
  • information about detected defects and identified malfunctions for each object;
  • the commission’s conclusion on the need to write off objects due to the inexpediency of their further repair or sale due to the presence of serious faults.

After drawing up the document, all members of the commission must sign it.

Sample defect sheet

Conclusion

The write-off of fixed assets has many nuances and complexities that need to be studied before the start of the liquidation procedure for fixed assets. Knowing the procedure for writing off in accordance with specific reasons, drawing up transactions and the necessary documents, the organization will be able to correctly carry out the write-off, and in the event of an audit by the tax service, it will be able to provide all the papers confirming the legality and validity of the actions taken.

The organization has the right to write off equipment that it no longer uses and does not intend to use (and from an accounting point of view, it is even obliged to do this). According to paragraph 125 of the Methodological Guidelines for Accounting for Inventories, this event involves the participation of the Commission, which, in particular: a) conducts a direct inspection of materials; b) establishes the reasons for the unsuitability of materials for use (violation of storage conditions due to fire, natural disasters, etc.); c) determines the possibility of using materials for other purposes or selling them; d) draws up an act for the write-off of materials (an act is drawn up for each division of the organization for the financially responsible persons); e) submits the act for approval to the head of the organization or his authorized person; e) conducts jointly with economic services(specialists) of the organization assessing the cost of waste (scrap, scrap, etc.); h) exercises control over the disposal of materials unsuitable for further use. The write-off is formalized by an act containing information about the property being written off, including the name, quantity, accounting value, shelf life, date of receipt, as well as the reasons for the write-off (in your case, this could be, among other things, obsolescence). The act is approved by the head of the organization or a person authorized by him. Decommissioned equipment must be recycled. If waste is generated in this case, it is valued at the price of possible use and credited at the specified value to other income. And the cost of the equipment itself and the amount of costs for its liquidation (disposal) are included in other expenses (in accounting). For tax purposes, the cost of this equipment can also be recognized as expenses on the basis of subclause. 20 clause 1 art. 265 of the Tax Code of the Russian Federation (provided that its obsolescence is truly confirmed in such a way that it does not raise doubts among the tax authorities about the economic justification of this decision of the organization). However, it must be taken into account that regulatory authorities tend to refuse to recognize expenses for writing off equipment that was not previously put into operation (for example, Letter of the Ministry of Finance of Russia dated July 21, 2011 N 03-03-06/1/428). Some courts do not agree with this (for example, Resolution of the Federal Antimonopoly Service of the Volga District of April 15, 2008 N A57-13824/06-17), and some support the position of the regulatory authorities (Resolution of the Federal Antimonopoly Service of the Volga-Vyatka District dated February 28, 2008 in case No. A82- 1815/2006-14). Thus, when recognizing these expenses for income tax, the organization will face the risk of tax claims; the likelihood of winning a tax dispute in court exists, but is not high. Note that the Ministry of Finance also expresses the opinion that when writing off equipment, it is necessary to restore VAT, which was previously accepted for deduction on this equipment (for example, Letter of the Ministry of Finance of Russia dated July 5, 2011 N 03-03-06/1/397). But this opinion is not based on the Tax Code of the Russian Federation and in most cases is refuted in court (for example, Resolution of the Federal Antimonopoly Service of the Volga-Vyatka District dated 09.09.2011 in case No. A17-5842/2010).

Expert recommendation
The write-off of equipment that the organization will no longer use is correct from the point of view of creating a reliable financial statements. But at the same time, the organization faces the risks of tax authorities refusing to recognize expenses in the form of the cost of written-off equipment for income tax purposes and the risks of filing a claim for the restoration of VAT, which was accepted for deduction when purchasing this equipment. Prospects for litigation on this issue there are, but the probability of winning is not one hundred percent.

1C: Accounting 8.2. A clear tutorial for beginners Gladky Alexey Anatolyevich

Write-off of valuables after wear and tear or expiration of service life

Sooner or later, there comes a time when the assets transferred into operation will need to be written off - due to complete wear and tear or expiration of their service life. To write off workwear, special equipment and inventory, the configuration provides the document Write-off of materials from service.

Switching to the write-off mode is carried out using the main menu command Production? Disposal of materials from service, or the corresponding function panel link. In any case, the window shown in Fig. 11.20.

Rice. 11.20. Documents for write-off of workwear, special equipment and equipment

All documents for write-off of valuables saved in the configuration automatically fall into this list. To write off valuables, execute the Actions? command in this window. Add, and if you need to edit a previously saved document, double-click on it. Entering and editing a document for write-off is carried out in the window shown in Fig. 11.21.

Rice. 11.21. Registration of a document for write-off of valuables

In this window, in the Division field, you need to indicate the name of the division (shop) in which the assets being written off are registered. If you need to write off tax accounting, enable the Reflect to tax option. accounting As for the document number and date, as well as the name of the organization, these parameters are filled in as usual.

The remaining actions are performed on the tabs Workwear (its contents are shown in Fig. 11.21), Special equipment, Inventory and household supplies and Write-off of expenses, and the first three tabs are intended for writing off workwear, special equipment and inventory, respectively.

You can generate a document specification both manually and automatic mode. In the first case, press the Insert key, then in the Nomenclature field from the corresponding directory, select the value to be written off, then indicate its quantity, the accounting account, and the name of the person on whom the value was registered. In the Batch of materials in operation field, you can specify either a batch of materials in operation (if they were transferred manually) or a document for the transfer into operation of write-off assets.

However, it is much more convenient to fill out the specification automatically. To do this, click the Fill button, and in the menu that opens, select the By balances or By expired balances command. In the first case, the program will compile a list of write-off assets based on their current balances in operation, in the second - based on the current balances of assets with expired useful life.

NOTE

Before filling out the specification automatically, save the document using the Save button.

On the Expense write-off tab, in the Write-off method field, from the drop-down list, indicate the method of writing off expenses - By intended use or To debit the account specified in the document. When you select the second option, the Account (AC) field appears on the tab, in which you need to specify the account to be written off.

To see how the posting of a document was reflected in accounting, run the Actions? command. The result of the document. As a result, the journal of transactions with a filter for the current document will open.

The program implements the ability to print a write-off act in the MB-8 form. To do this, click the MB-8 button (Write-off act) at the bottom of the window. The printed form of the document is shown in Fig. 11.22.

Rice. 11.22. Write-off act in form MB-8

To print a document, execute the File? command in the main menu of the program. Print or press the key combination Ctrl+P.

From the book You are a HR Manager author Krymov Alexander Alexandrovich

PRICE OF PROBATIONAL PERIOD The probationary period is given once, and it must be administered with a current so that later it will not be excruciatingly painful... A small chapter devoted to an issue with a big price. What is a probationary period and why is it needed? I have heard the opinion that it is only necessary when

From the book Marketing. And now the questions! author Mann Igor Borisovich

23. Since we are talking about marketing before the start, then perhaps there is also marketing after the finish. Is there marketing “after the death” of a company? It depends on what the cause of “death” is. If the company went bankrupt, stopped its commercial activities due to problems that arose at

From book Tax law author Mikidze S G

35. The concept of the deadline for paying taxes (fees) and the procedure for their establishment. Changing the deadline for paying taxes and fees Deadlines for paying taxes and fees are established for each tax and fee. Changing the established deadline for payment of taxes and fees is allowed only in

From the book Microeconomics: lecture notes author Tyurina Anna

5. The concept of depreciation of fixed production assets Any company or organization in the process of its activities not only has a useful result in the form of profit, but also incurs a certain share of costs, i.e. the costs necessary to carry out activities in

From the book Accounting author Melnikov Ilya

ACCOUNTING FOR WEAR OF FIXED ASSETS Over time, fixed assets physically wear out and become obsolete, as a result of which they lose part of their value. Depreciation is a cost indicator of the loss of physical properties or technical and economic properties of fixed assets.

From the book More Money from Your Business: Hidden Methods to Increase Profits author Levitas Alexander

ACCOUNTING FOR WEAR OF LOW-VALUE AND FAST-WEAR-OUT ITEMS Production costs usually include the amount of wear and tear of MBP on a monthly basis. There are several ways to calculate the depreciation of an MBP. Accrual in equal shares over the entire service life: the cost of the item is divided by the period

From the book Tax Law. Lecture notes author Belousov Danila S.

“Obsolescence” versus “wear and tear” In what situation do we usually buy, say, a new refrigerator? As a rule, after the old one breaks. And buying a new one turns out to be more profitable than repairing old ones. An economist or a technician in such a situation would use

From the book Tax Law: Cheat Sheet author author unknown

10.5. Changing the deadline for paying a tax, fee or penalty A change in the deadline for paying a tax and fee (Chapter 9 of the Tax Code of the Russian Federation) recognizes the postponement of the established deadline for paying a tax and fee to a later date. Changing the deadline for paying a tax and fee does not cancel an existing one and does not create a new one.

From the book Tax Law. Cheat sheets author Smirnov Pavel Yurievich

23. Changing the tax payment deadline Changing the tax payment deadline is a postponement of the established tax payment deadline to a later date without applying tax sanctions to the taxpayer. The tax payment deadline can be changed in relation to the entire subject

From the book Financial Management is Simple [ Basic course for managers and beginning specialists] author Gerasimenko Alexey

66. Violation of the deadline for registration with the tax authority Violation by the taxpayer of the established deadline for filing an application for registration with the tax authority (Article 116 of the Tax Code of the Russian Federation) entails a fine of 5 thousand rubles. If the deadline for submitting an application is missed by more than

From the book Capital. Volume two by Marx Karl

Choosing the placement period An important point is choosing the period when you want to place your shares on the stock exchange. On the one hand, this choice may be dictated by capital needs. But on the other hand, stock markets have one significant feature: IPO markets are very

From the book Typical mistakes in accounting and reporting author Utkina Svetlana Anatolyevna

1) COMPENSATION IN CASH OF PART OF THE COST OF FIXED CAPITAL. LOST DUE TO WEAR AND WEAR If we now take first of all: then the exchange of goods 2,000 IIc for goods of the same value I (1,000v + 1,000m) would presuppose that 2,000 IIc in natura are completely converted back into produced

From the book Fixed Assets. Accounting and tax accounting author Sergeeva Tatyana Yurievna

Example 4. Errors when refunding the amount of VAT paid by a taxpayer on an acquired fixed asset after full payment and in parts after partial payment When can the amount of VAT be refunded? Debate between taxpayers and tax authorities on this

From the book The Practice of Human Resource Management author Armstrong Michael

3.2.1. Write-off due to moral and physical wear and tear To determine the feasibility (suitability) of further use of an item of fixed assets, the possibility and effectiveness of its restoration, as well as to prepare documentation upon disposal of the specified

From the author's book

Chapter 4. Accounting for depreciation (wear and tear) of fixed assets

From the author's book

TERM-BASED PAY DEFINITION Time-based pay provides a fixed salary increase that is usually paid to people each year for their continuous work either at a single workplace, or in one category in conditions

The organization has two machines that have fallen into disrepair, but they have working parts and elements from which one machine can be assembled and it will work. How can all this be reflected in accounting? What documents, what postings?

If equipment becomes inoperable during operation, it must be repaired. If it is not economically feasible to repair equipment, it can be liquidated. There is no need to liquidate both machines, since the second one can be repaired using spare parts from the first machine. Actions:

D 01 “Disposal of fixed assets” - K 01 “Assets in operation” - write off the initial cost of the machine

D 02 – K 01 “Disposal of fixed assets” - write off accrued depreciation

D 91.2 – K 01 “Disposal of fixed assets” - write off the residual value

D 10 - K 91.1 - capitalize at the price of possible use of spare parts remaining from the liquidation of the machine.

  1. Appoint a liquidation commission by order of the head, if there is no permanent one. The commission must inspect the machine and issue a written conclusion that the machine, for example, is not repairable or its repair is not economically feasible (here you can attach an estimate for repairing the machine).
  2. Based on the commission’s conclusion, the manager issues an order to write off the machine.
  3. Draw up a decommissioning report for the machine. You can use the standard form OS-4. In the decommissioning act, reflect the list of spare parts that will remain after the liquidation of the machine.
  4. Based on the act, make notes in the inventory card of the fixed asset about the disposal of the machine.
  5. Reflect all transactions with postings:
  6. Draw up a document confirming the need to repair the second machine. For example, a defective statement.
  7. If the machine will be repaired on site, there is no need to prepare documents on transfer for repair. If the repairs will be carried out by a contractor at their production base, draw up an acceptance certificate.
  8. Submit spare parts for repair. If the repair is carried out by a third-party organization, issue a delivery note or an acceptance certificate for the transfer of spare parts.
  9. Upon completion of the repair, draw up a report. You can use the standard form OS-3. Complete a spare parts replacement certificate.
  10. Make a note on the inventory card about the repairs made.
  11. Reflect the repair with wiring:

D 20, 25 – K 10, 60, 70, 69... - write off the cost of repairing the machine.

Rationale

Sergei Razgulin

How to formalize and reflect the liquidation of fixed assets in accounting and taxation

When fixed assets are liquidated

Typically, fixed assets are liquidated and written off under the following circumstances:

All this is often revealed during regular or unscheduled inventory.

Documenting

Before liquidating property that is impossible or unprofitable to use, you will have to follow a number of procedures and fill out Required documents. Write off the fixed asset in the following sequence.

This algorithm of actions follows from paragraphs 75–80.

First, you need to decide on the composition of the liquidation commission. It must include the chief accountant, financially responsible persons and other employees appointed by order of the manager.

A decision to write off a fixed asset can be made after the liquidation commission has carried out a number of activities. Namely:

The commission formalizes the result with a conclusion. Standard form for him no. Therefore, you can develop its shape yourself. The main thing is that it contains all the necessary details of the primary document. The manager approves the form with an order to the accounting policy. The conclusion of the liquidation commission may look, for example, like this. This procedure follows from parts and article 9 of the Law of December 6, 2011 No. 402-FZ, paragraph 4 of PBU 1/2008.

After the commission’s conclusion on the need to liquidate the fixed asset has been received and the manager’s order has been issued, an act of write-off of the property is drawn up. To do this, you can use a standard or independently developed form. In the second case, it is necessary that the document contains all the necessary details. Like any other primary documents used in the organization, the selected form is approved by order of the manager.

Situation: how to justify the write-off of fixed assets if they are physically worn out or obsolete

You can justify the write-off of worn-out fixed assets by indicating in the act that further use of the property or its repair is impossible or impractical.

An entry about the reason for the write-off may look, for example, like this: “The server cannot cope with the increased load due to obsolescence. Cannot be modernized." Or: “The car is not subject to further use due to its physical wear and tear. Major renovation inappropriate." This will avoid unnecessary questions during verification. If a dispute arises, a competent justification of the reason for the write-off will be a powerful argument for the judges (see, for example, the resolution of the Federal Antimonopoly Service of the North-Western District dated November 2, 2004 No. A05-3112/04-12).

Based on write-off acts, make notes on the disposal of fixed assets in inventory cards and books that you use to record the storage and movement of fixed assets. This is provided for in paragraph 80 of the Methodological Instructions, approved by Order of the Ministry of Finance of Russia dated October 13, 2003 No. 91n.

Typically these are standard documents of the following forms:

Standard forms of acts have been approved.

When liquidating, dismantling and disassembling a fixed asset, you can obtain individual materials, components and assemblies suitable for use. Such property must be capitalized. This is established in paragraph 57 of the Methodological Instructions, approved by order of the Ministry of Finance of Russia dated December 28, 2001 No. 119n.

You can register the receipt of objects received during dismantling of fixed assets standard documents. For example:

The standard forms of these documents were approved by Decree of the State Statistics Committee of Russia dated October 30, 1997 No. 71a

Accounting

It is important not only to document the liquidation of fixed assets correctly, but also to correctly reflect it in accounting. The object itself must be written off from account 01. In addition, it is necessary to reflect all expenses associated with the liquidation of property.

Starting from the month following the liquidation, stop accruing depreciation. This follows from paragraph 22 of PBU 6/01.

When liquidating a fixed asset, write off its residual value as other expenses. This is only necessary if the entire original cost has not already been written off and the period beneficial use hasn't expired yet. Write off the residual value in the period in which the liquidation act was drawn up and all necessary formalities were completed. This procedure follows from paragraph 29 of PBU 6/01 and paragraph 11 of PBU 10/99.

Record the write-off of the residual value with the following entries:

Debit 02 Credit 01 subaccount “Disposal of fixed assets”
– reflects the amount of depreciation accrued during the period of operation of the facility;

Debit 01 subaccount “Disposal of fixed assets” Credit 01
– the initial cost of the liquidated fixed asset is reflected;

Debit 91-2 Credit 01 subaccount “Disposal of fixed assets”
– the residual value of the fixed asset is written off (based on the write-off act).

This procedure is provided for in the Instructions for the chart of accounts (account , ,).

In addition to writing off the residual value when liquidating fixed assets, it may be necessary to reflect the costs of dismantling and dismantling the object. Reflect these expenses as part of other expenses for the period to which they relate. This is provided for in paragraph 31 of PBU 6/01 and paragraph 11 of PBU 10/99.

The recording of the expenses for this work depends on who carries out the liquidation of the fixed asset. Here are, for example, three options:

Option 1. Liquidation is carried out by a special division of the organization. For example, a repair service. In this case, make the following entries:

Debit 23 Credit 70 (68, 69...)
– expenses for liquidation of fixed assets are reflected;

Debit 91-2 Credit 23
– expenses for liquidation of fixed assets are written off.

Option 2. The organization does not have a special unit, carry out the liquidation without involving third-party contractors. Therefore, when writing off expenses for the liquidation of a fixed asset in accounting, make the following entry:

Debit 91-2 Credit 70 (69, 68, 10...)
– expenses for liquidation of fixed assets are taken into account.

Option 3. The contracted contractor liquidates the fixed asset. The costs associated with paying for his services are reflected by posting:

Debit 91-2 Credit 60
– the costs of liquidation of fixed assets carried out by contract are taken into account;

Debit 19 Credit 60
– VAT claimed by the contractor who carried out the liquidation of the fixed asset was taken into account.

This order follows from the Instructions for the chart of accounts (accounts , , , , , and ).

Typically, when a fixed asset is liquidated, materials such as scrap metal remain. Capitalize them at market price. In the future, the materials can be used in production or sold.

Reflect the receipt of materials upon liquidation of a fixed asset by posting:

Debit 10 Credit 91-1
– materials received during the liquidation of a fixed asset were capitalized.

Reflect the sale of materials (scrap) as part of other income. Write off the cost of materials sold (scrap) as other expenses. The postings will be like this:

Debit 62 Credit 91-1
– revenue from the sale of materials (scrap) is reflected;

Debit 91-2 Credit 10
– the cost of materials (scrap) is written off.

  1. From recommendation
    • the property is obsolete and physically worn out;
    • an accident, natural disaster or other emergency;
    • in case of theft or shortage of components and assemblies, without which the use of property is impossible, and their replacement is impractical;
    • property damage was detected;
    • the object is in the stage of reconstruction, when part of the object is being liquidated.
    1. They create a liquidation commission and receive its conclusion.
    2. Based on the conclusion, the manager makes the final decision on liquidation, partial liquidation and write-off of property, formalizing it by order.
    3. Make the necessary entries in accounting documents about the write-off of the object.
    • will inspect the fixed asset, unless, of course, it has been stolen and is available;
    • assess the possibilities and feasibility of restoring the property;
    • establish the reasons for liquidation;
    • will identify the perpetrators if the object is liquidated before the end of its standard service life due to someone else’s fault;
    • will determine whether it is possible to use individual components, parts or materials of the liquidated fixed asset.
    • Form No. OS-4 – for one fixed asset, with the exception of motor vehicles;
    • Form No. OS-4a – for vehicles;
    • Form No. OS-4b – for a group of fixed assets.
    • inventory card in form No. OS-6, if you account for property separately;
    • inventory card in form No. OS-6a, when fixed assets are taken into account as part of groups of objects;
    • inventory book in form No. OS-6b, can be used by small enterprises.
    • invoice in form No. M-11 - used when liquidating fixed assets, with the exception of buildings and structures;
    • act in form No. M-35 - if the materials were received during the dismantling of buildings and structures.
  2. From recommendation

Sergei Razgulin, actual state councilor of the Russian Federation, 3rd class

How to carry out and reflect in accounting the repair of fixed assets

Any fixed assets wear out and become obsolete over time. If you write off an object too early, you can restore functions that have failed (clause 26 of PBU 6/01). This can be done in one of three ways - reconstruct, modernize or repair. In the recommendation you will learn how to reflect the repair in accounting and what documents to draw up. And how does repair generally differ from modernization and reconstruction? It is important to distinguish them, since this determines the order in which you recognize expenses.

How is repair different from reconstruction and modernization?

Since repairs, reconstruction and modernization are reflected differently in accounting and taxation, it is important to classify them correctly. The cost of restoration work does not matter to distinguish between such concepts. What matters here is the purpose for which such work is carried out (see table below):

Type of work Target
Repair Eliminate the malfunction that prevents the operation of the facility and restore functionality. At the same time, the properties of the object do not change (letter of the Ministry of Finance of Russia dated March 24, 2010 No. 03-03-06/4/29)
Modernization Change the technological and service purpose of the object, improve some of the properties of the fixed asset. For example, in order to work with it you could increased loads(paragraph 2, clause 2, article 257 of the Tax Code of the Russian Federation)
Reconstruction Rearrange the facility so that its capacity increases, the quality of products improves or its range becomes wider (paragraph 3, paragraph 2, article 257 of the Tax Code of the Russian Federation)

To determine whether a property restoration is a renovation, renovation, or upgrade, refer to the following documents:

  • Regulations on carrying out scheduled preventative repairs of industrial buildings and structures MDS 13-14.2000, approved by Decree of the USSR State Construction Committee dated December 29, 1973 No. 279;
  • Departmental Construction Standards (VSN) No. 58-88 (R), approved by order of the State Committee for Architecture under the USSR State Construction Committee dated November 23, 1988 No. 312;

This is stated in letters from the Ministry of Finance of Russia dated March 24, 2010 No. 03-11-06/2/41, dated February 25, 2009 No. 03-03-06/1/87 and dated November 23, 2006 No. 03 -03-04/1/794.

Types of repairs

Repairs are classified as follows. Depending on who is doing the work: it may be a renovation on our own(self-employed) or with the involvement of a contractor. And depending on the frequency and complexity, repairs can be current or major.

The first division is clear. And let's look at the second one in more detail. Usually current repairs admit Maintenance fixed assets to keep facilities in working order. Major repairs involve replacing basic elements, parts, structures, etc.

You can determine which specific repairs are considered current and which major ones. In this case, you need to focus on documents developed by internal technical services (letter of the Ministry of Finance of Russia dated January 14, 2004 No. 16-00-14/10).

How to document repairs to fixed assets

All operations related to repairs must be documented with primary documents (). Moreover, it is necessary to document not only the movement of property, but also its acceptance after restoration work. In addition, it is important to justify the need for repairs.

What documents need to be used to justify the need for repairs?

The need for repairs can be confirmed by a report on identified faults and defects of the fixed asset, or a defect sheet. For some industries there are unified forms such documents. For example, defects in handling equipment at sea trade ports can be documented using a defect sheet, which was approved by Resolution of the Ministry of Transport of Russia dated January 9, 2004 No. 2. Defects in the main elements of pipelines of thermal power plants are reflected in the list of pipeline defects (approved by Resolution of the Gosgortekhnadzor of Russia dated June 18, 2003 No. 94).

If there is no unified form of a document confirming the detected defects, then you can develop a form yourself. For example, an act on identified malfunctions (defects) of a fixed asset item or a defective statement. The report indicates the faults of the fixed asset and proposals for their elimination.

How many copies of the report on identified faults, defects of fixed assets or statements should be prepared? It all depends on who owns the property and who will do the repairs:

  • if you repair your own property using your own means, that is, on your own, then one copy “for yourself” will be enough;
  • when the work will be performed by contractors, draw up a document according to the number of participants. Representatives of all parties involved must sign each copy.

If you are repairing new equipment, the defects of which were identified during installation, then you need to record them in a report on the detected equipment defects. For example, according to form No. OS-16. This should be done in relation to objects that have not yet been registered as fixed assets.

How to register the transfer of a fixed asset for repairs

Document the transfer of the object for repair. This will not have to be done only when the main asset is being repaired on site. This procedure follows from the instructions approved by Resolution of the State Statistics Committee of Russia dated January 21, 2003 No. 7.

When you transfer a fixed asset for repair to a special division of the organization, draw up an invoice for internal movement, for example, according to form No. OS-2.

If the repairs are carried out by a third-party organization with which a contract has been concluded, then the transfer of the object for repair is formalized, for example, with an act of acceptance and transfer of the object for repair. It can be compiled in any form. If the contractor suddenly loses or damages a fixed asset, the signed act will allow him to demand compensation for losses. If there is no act, then it will be difficult to prove the transfer of fixed assets to the contractor, as well as to demand compensation. This follows from the articles and the Civil Code of the Russian Federation.

What documents should I use to formalize the acceptance of a restored fixed asset?

Acceptance of the repaired object is formalized by a special act. For example, according to form No. OS-3. It is filled out regardless of whether the repairs were carried out internally or by contract. Only in the first case do they fill out the form in one copy, and in the second - in two (for themselves and for contractors). The act is signed by:

  • members of the selection committee created by the owner of the property;
  • an employee responsible for the repair of fixed assets or a representative of the contractor;
  • employee responsible for the safety of fixed assets after repairs.

After this, the act is approved by the head. Next, the document is handed over to the accountant.

Having received the act, reflect the information about the repairs carried out in the inventory card for recording the fixed asset or in the inventory book (intended for and a certificate of the cost of work performed and expenses in form No. KS-3. These forms were approved by Decree of the State Statistics Committee of Russia dated November 11, 1999 No. 100 .

By the way, if parts were changed during the repair process, then you will need to issue an act for replacing spare parts of the fixed asset. There is no standard form for such a document, so it can be drawn up in any form (Part 1, Article 9 of Law No. 402-FZ of December 6, 2011).

Accounting

The organization is obliged to keep records of fixed assets according to the degree of their use:

  • in operation;
  • in stock (reserve); paragraph 20 of the Methodological Instructions, approved by order of the Ministry of Finance of Russia dated October 13, 2003 No. 91n.

    Debit 01 subaccount “Fixed assets in repair” Credit 01 subaccount “Fixed assets in operation”
    – the fixed asset was transferred for repair.

    After completing the repair work, make the following wiring:

    Debit 01 subaccount “Fixed assets in operation” Credit 01 subaccount “Fixed assets in repair”
    – fixed asset taken from repair.

    The transfer of fixed assets for short-term repairs may not be reflected in the accounting accounts. Instead, it is recommended that inventory cards for such fixed assets be rearranged into a separate group “Fixed assets under repair.” When you receive a fixed asset from repair, return the inventory card to its original place. This is stated in paragraph 68). With the exception of costs for repairs of objects, the initial cost of which has not been formed. That is, which are not taken into account

    The repairs were carried out on a self-help basis

    The costs of carrying out repairs on your own include:

    • from the cost of spare parts and consumables. The cost of spare parts and materials purchased for repairs should be included in the inventory;
    • from the salaries of the employees who performed the repairs;
    • from insurance premiums accrued from employee salaries, etc.

    If the organization has established a repair service, then document the costs of this work by posting:

    Debit 23 Credit 10 (16, 69, 70...)
    – expenses for repairs of fixed assets are reflected.

    After the fixed asset has been completely repaired (that is, an act in form No. OS-3 has been signed), write off the expenses recorded on account 23 to cost accounting accounts depending on the purpose for which the fixed asset is used. As a rule, these are accounts that reflect depreciation on repaired fixed assets:

    Debit 20 (25, 26, 29, 44...) Credit 23
    – the costs of repairing fixed assets are written off.

    If there is no repair service in the organization, then do not take into account the costs of repairing the fixed asset in account 23. As they arise, do the wiring immediately:

    Debit 20 (25, 26, 29, 44...) Credit 10 (16, 69, 70...)
    – the costs of repairing fixed assets are taken into account.

    This procedure follows from the Instructions for the chart of accounts (account 23).

    The repair was carried out by a contractor

    If the repairs are carried out by a contractor, then reflect the expenses for his remuneration by posting:

    Debit 20 (25, 26, 29, 44...) Credit 60
    – the costs of repairing fixed assets carried out by contract are taken into account.

    This order follows from paragraphs , , , PBU 10/99.

Enterprises - everything that is used in the process of economic activity for more than one year - are inevitably subject to wear and tear. Equipment mechanisms jam, technology becomes outdated, and the computer in the accounting department is over 10 years old - all this leads to the need to update the property. How to write off fixed assets from the balance sheet? What entries need to be made? The answers will be revealed to the reader in the article.

Characteristics of fixed assets

To achieve maximum understanding of what is happening, let us recall the concept of fixed assets and the properties that they possess. So, OS are non-current assets of an enterprise that have a tangible form and retain it during operation. Such objects are created for long-term use.

While they are useful, the operating systems are one way or another involved in the company's business operations. This means that their cost must be included in the cost finished products. How does this happen? Of course, in parts. In equal shares for the category of goods in the process of creation of which the fixed asset is used. What does this portion of the cost attributable to equipment or facilities look like? This is depreciation. Every month, the calculated amount accumulates in account 02, which is then written off to the cost of production.

Reasons for disposal of fixed assets

The first thing that comes to mind when we talk about the liquidation of property is its moral and material obsolescence, i.e. wear and tear in all respects. This usually happens in the normal course of business. The equipment has served its intended life, depreciation charges have been paid in full - the object can be written off. And if it is in good condition, upgrade it or sell it for parts.

If you think more broadly and consider all possible scenarios that can happen at an enterprise, it turns out that there are many more reasons for writing off fixed assets:

  • sale;
  • exchange for other property according to an exchange agreement;
  • donation;
  • breakdown due to emergency;
  • premature wear;
  • theft of property.

In each specific situation, there will be a need to draw up appropriate documents confirming the reason for the disposal of fixed assets and to record the completion of a business transaction in the accounting accounts.

General instructions

How to write off fixed assets from the balance sheet of an enterprise, i.e., document the fact of decommissioning? Whose authority is it to decide whether a property is fit for use or whether it’s time to retire it? Comes to the rescue accounting policy. It should contain clear instructions on how to write off fixed assets from the balance sheet. In general, a commission is created that is authorized to consider the suitability of the property, the advisability of its use and liquidation. It consists of the head of the enterprise, an accountant and the head of the department in which the OS is installed. In some cases, independent experts may be invited who will fully evaluate specifications object.

The decision of the commission is documented. If the liquidation of the property is approved, decommissioning work is carried out and the corresponding accounting entries are made.

Documentation preparation

After the commission has inspected the facility and established the reasons for the need for decommissioning, the data obtained is recorded in the decommissioning act. Drawing up this document is a mandatory condition for the disposal of property from the balance sheet of the enterprise. The Ministry of Finance of the Russian Federation has developed unified forms of acts:

  • OS-4 - for fixed assets in the amount of 1 piece;
  • OS-4a - for organization transport;
  • OS-4b - for several pieces of property.

The document is filled out in two copies, one of which is intended for the accountant, and the second for the person financially responsible for the property. The reason for decommissioning the OS must be indicated. If liquidation occurs due to someone else’s fault, employees (other individuals) must be indicated in the act.

All available information about the object is also entered here: the date of registration, commissioning, the amount of initial and residual cost, accumulated depreciation, renovation work(if any), and other data directly related to the use of the property subject to write-off.

How to write off fixed assets from the balance sheet: fill out the act

The OS-4 act form, confirming the liquidation of property and giving full right to carry it out, consists of three tables. The first of them is filled out based on the data in the acceptance certificate of the fixed asset. Here the characteristics of the asset are recorded, including cost, accumulated depreciation and total useful life.

The second table describes the individual characteristics of the property, which were usually previously included in the acceptance certificate. The third part is devoted to the costs associated with the liquidation of assets, as well as the benefits that arise in the event of the sale of residual material or spare parts. The results of the decommissioning of the facility are summed up, which are then written off in the financial results.

How to write off fixed assets from the balance sheet under the simplified tax system?

The simplified tax regime largely distinguishes accounting from generally accepted standards. Regulates the procedure for writing off property from the balance sheet of small businesses - the Tax Code of the Russian Federation (Article 346.16). According to the Code, upon disposal of fixed assets, the use of which in the future is not possible, their value is not included in the tax base in full. The amount remaining on the balance sheet upon liquidation of non-current assets is not taken into account for tax purposes.

If the disposal of fixed assets occurs before the due date, it is necessary to recalculate the tax base. In case of write-off due to moral reasons, small businesses do not comply with this point.

Disposal due to wear and tear

How to write off depreciated fixed assets from the balance sheet? This is perhaps the easiest case for an accountant. If the period of expected useful use completely coincides with the actual one, then the residual value equals zero and after write-off the object ceases to be included in the assets of the enterprise.

When moral or physical wear and tear occurs earlier than planned, it is necessary to make calculations that will require data on:

  • initial cost of the object (purchase price + installation + delivery);
  • accumulated depreciation for the period worked (credit to the corresponding subaccount 02);
  • residual value equal to the difference between the original cost and accumulated depreciation.

The last value is written off from account 01. The final result of the liquidation of property is included in the financial result.

The sequence of entries characterizing the write-off from the balance sheet of fixed assets that have become unusable due to wear and tear can be seen in the table:

The compiled entries fully show how to write off fixed assets from the balance sheet. If a positive liquidation value is formed, its value is credited to account 91.1.

Sale of property

Nobody prohibits an enterprise from selling assets on legal terms. To collect information about expenses and income that resulted from the process of selling property to another individual or legal entity, used The debit accumulates the amounts of costs, and the credit accumulates revenue.

Write-off from the balance sheet of fixed assets in the event of a sale, in addition to the write-off act and the purchase and sale agreement, is accompanied by the following transactions:

  • Dt 62 Kt 91.1 - reflects the amount of proceeds from the sale of property.
  • Dt 91.2 Kt 68.2 - VAT is charged on the sold fixed assets.

As can be seen from the example, most of the entries coincide with the algorithm for writing off property due to wear and tear.

Contribution to the authorized capital of another enterprise

How to write off fixed assets contributed by a share contribution from the balance sheet? For such purposes, account 58 is provided. Investing in the authorized capital of another organization is often a profitable way for an entrepreneur. The postings are made as follows:

  • Dt 01 “Disposal” Kt 01.1 - for the amount of the initial cost of the property.
  • Dt 02 Kt 01 “Disposal” - for the amount of accumulated depreciation.
  • Dt 91.2 Kt 01 “Disposal” - by the amount of the residual value of the asset.
  • Dt 58 Kt 01 - reflects the amount of the contribution to the authorized capital of another enterprise.

It is worth noting that share contributions cannot be classified as sales, and therefore VAT is not charged on the amount of the contribution.

Free transfer

The organization is free to dispose of property at its own discretion. The main thing is that the actions taken comply with established legislative acts. When donating property, how to write off fixed assets from the balance sheet? Postings begin with the same steps: deducting the original cost and accumulated depreciation. Then it is written off to “Other expenses”. The account also collects other costs for the gratuitous transfer of the object. VAT is also calculated based on the current market value of the property.

What is the difference between accounting for an act of donation and a sale? In the first case, income cannot be generated in any way, only costs. When implemented, the company has a chance to receive income and make a profit, or at least cover expenses. Financial results(loss) from the donation of assets is written off by posting Dt 99 Kt 91.9.

Partial liquidation of property

It is not possible to write off a fixed asset completely from the balance sheet. The method is often used for real estate for the purpose of modernization, redevelopment or other uses. If we're talking about about structures and buildings, then the part unsuitable for use can be demolished while the main part remains in place.

It turns out that in fact the fixed asset remains in the assets of the enterprise, but its value changes. In this regard, there is a need to revaluate the property, as well as recalculate depreciation charges. The amounts of expenses and income from partial liquidation are reflected in account 91.

How to write off fixed assets from the balance sheet correctly? To do this, you need to subtract the original value from the current value, the amount of depreciation and get the balance, which is then reflected in account 91 of the accounting.